Holiday Entitlement When Leaving a Job Calculator | Final Leave Pay Estimator

  • Adam
  • January 3, 2026

Calculate accrued holiday leave, remaining days, and estimated payout when leaving your job. Pro-rata calculator with carryover, rounding policies, and export options. Free educational tool.

Holiday Entitlement When Leaving a Job Calculator

Calculate your accrued annual leave up to your leaving date, remaining entitlement, and potential payout or deduction. This educational tool helps employees and HR teams estimate final holiday pay based on common policies and accrual methods.

Holiday Entitlement When Leaving a Job

Estimate accrued leave up to your leaving date, remaining entitlement, and potential payout/deduction.

Presets are editable starting points; not legal advice.
Usually not applicable unless agreed.

Accrual and final pay handling varies by jurisdiction, contract, and policy. Adjust assumptions to match your specific situation.

Your leaver holiday calculation
-- days
Annual entitlement --
Accrual period --
Pro-rata factor --
Accrued leave --
Leave taken --
Leave balance --
Public holidays handling --

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Accrual Breakdown

PeriodAccrual EarnedLeave TakenRunning BalanceNotes
Click Calculate to generate breakdown

How It Works

This calculator estimates your holiday entitlement when leaving a job by calculating pro-rata accrual based on the time you've worked within the current holiday year.

Accrual Formula

The basic accrual calculation uses:

\( \text{Accrued} = \text{Annual Entitlement} \times \text{Pro-rata Factor} \)

Pro-rata Factor by Method

  • Daily accrual (Recommended): \( \text{factor} = \frac{\text{days employed in holiday year}}{\text{days in holiday year (365 or 366)}} \)
  • Monthly accrual: Calculates full months worked plus the fraction of the final partial month.
  • Weekly accrual: \( \text{factor} = \frac{\text{weeks in period}}{52} \)

Balance Calculation

\( \text{Balance} = \text{Accrued Total} - \text{Taken} \)

Payout/Deduction (if enabled)

When payout is enabled and balance is positive:

\( \text{Payout} = \text{Balance} \times \text{Rate} \)

Simple Example

Scenario: You started on January 1, 2025, leaving on June 30, 2025. Holiday year is calendar year (Jan 1–Dec 31). Annual entitlement is 28 days. You've taken 10 days.

Monthly accrual: 6 months worked ÷ 12 = 0.5

Accrued: 28 days × 0.5 = 14 days

Balance: 14 - 10 = 4 days remaining

Payout (if daily rate £120): 4 × £120 = £480

Common Policy Differences

Carryover Rules

Some employers allow unused leave from the previous year to carry over into the current year, often with an expiry date (e.g., use by March 31). This calculator lets you add carryover and choose whether it's used first.

Rounding Policies

Entitlement calculations often result in fractional days. Common rounding approaches include:

  • No rounding (exact calculation)
  • Round to nearest 0.5 day
  • Round up to nearest whole day (employee-favorable)
  • Round to nearest hour (for hourly workers)

Negative Balance (Overuse)

If you've taken more leave than accrued, policies vary:

  • Deduction: Employer may deduct overpaid leave from final salary
  • Waived: Some policies treat it as zero (no recovery)
  • Contract-dependent: Check your employment contract

Public Holidays

Public holidays may be:

  • Included: Part of your annual entitlement (e.g., 28 days includes 8 public holidays = 20 discretionary days)
  • Additional: On top of annual entitlement (e.g., 28 days + 8 public holidays = 36 total)
  • Ignored: Handled separately from leave calculations

Part-Time and Irregular Schedules

Part-time employees typically receive pro-rata entitlement based on hours or days worked. For example, someone working 3 days/week on a 28-day entitlement would get: 28 × (3/5) = 16.8 days per year.

Frequently Asked Questions

How do I calculate pro-rata holiday pay when leaving a job?
Pro-rata holiday pay is calculated by determining how much of the holiday year you've worked, then multiplying your annual entitlement by that fraction. For example, if you worked 6 months of a 12-month year with 28 days entitlement, you accrue 14 days (28 × 6/12).
What happens if I've taken more leave than I've accrued?
If you've taken more leave than accrued, your employer may deduct the overpaid leave from your final salary. However, this depends on your contract and local employment law. Some jurisdictions or policies may waive small negative balances.
When does my holiday year start?
Holiday years vary by employer. Common start dates include January 1 (calendar year), April 6 (UK tax year), or the anniversary of your employment start date. Check your employment contract or staff handbook.
How is carryover handled when leaving?
Carryover from the previous holiday year is typically included in your total accrued leave if it hasn't expired by your leaving date. Many policies set an expiry date (e.g., March 31) after which unused carryover is forfeited.
Should rounding be applied to holiday calculations?
Rounding policies vary. Some employers round to the nearest half-day, others round up to the nearest whole day (employee-favorable), and some use exact calculations. Your contract or company policy should specify the approach.
Do public holidays count toward my annual leave entitlement?
This depends on your contract. In some arrangements, public holidays are included in your annual entitlement (e.g., 28 days total including 8 public holidays). In others, they're additional. The calculator lets you specify this.
How is part-time holiday entitlement calculated when leaving?
Part-time employees receive pro-rata entitlement based on their working pattern. Calculate by multiplying the full-time entitlement by (days worked per week ÷ 5) or (hours worked ÷ full-time hours), then apply the leaving date pro-rata factor.
Can I export my holiday entitlement breakdown?
Yes. This calculator provides CSV export and print-friendly options for your accrual breakdown, including period-by-period details, running balance, and final payout/deduction estimates.
What's the difference between monthly, weekly, and daily accrual methods?
Monthly accrual divides the year into 12 equal periods; weekly uses 52 periods; daily uses 365 (or 366). Daily accrual is most precise for short employment periods. Monthly is most common for administrative simplicity.
Is holiday pay calculated on basic salary or total compensation?
This varies by jurisdiction and contract. In many cases, holiday pay is based on basic salary only. Some jurisdictions require regular allowances (e.g., shift premiums) to be included. Always check local law and your employment contract.

Important Disclaimer

This calculator is for educational purposes only. Final holiday pay and leave entitlement rules vary significantly by country, employment contract, company policy, and local labor law. This tool provides estimates based on common accrual methods and does not constitute legal, HR, or financial advice.

Always verify your entitlements with:

  • Your employment contract and employee handbook
  • Your HR or payroll department
  • Official government guidance for your jurisdiction
  • A qualified employment lawyer if disputes arise

The calculator makes assumptions that may not apply to your situation. Results should be used as a starting point for discussion with your employer, not as a definitive entitlement calculation.

About This Calculator

The Holiday Entitlement When Leaving a Job Calculator was created by OmniCalculator.Space to help employees, HR professionals, and managers estimate final leave balances and payouts when employment ends.

We provide free, transparent calculators for work, finance, and everyday calculations. All calculations are performed client-side in your browser—no data is collected or stored on our servers.

Helpful links:

External Resources

For official guidance on holiday entitlement and final pay:

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